Posts Tagged ‘Eclipse Presentations’

- 06 Nov 2014

What event organisers need to know about venue Wi-Fi connectivity

It is pretty evident that demands placed on Wi‐Fi technology are increasing dramatically and this is of significant importance within the Events industry. We as an industry are experiencing a great amount of commentary based on problems arising when networks have not been specifically designed or are powerful enough to serve large numbers of modern laptops, smartphones and other devices.

The jury still seems to be out as to whether we on the venue side recognise this and are making the necessary efforts to cope. I am confident to say that we at One Great George Street have this covered! We work with Etherlive who provide our extensive internet facilities.

We have worked with Etherlive since 2012 when they provided all communications out of our building to the rest of the world when we housed the Media Centre during the London 2012 Olympic and Paralympic Games and as such are a front runner in the industry.

However it is not just the venues that need to be in the know, event organisers need to be informed about what their events will require as high density and complex live event environments generally require advanced planning on both parts.

Etherlive recently hosted a breakfast seminar about how the internet is being used and how far people’s skills are progressing as the technologies continue to spiral forward.  The event took place here at One Great George Street and was geared towards event organisers as well as venues.

I was lucky enough to attend the event as did our in-house audio visual team from Eclipse Presentations.  The most important issue that came out of the discussions were the growing gaps in people’s knowledge and skills on both the client’s side and the supplier’s. To help this here are some pointers on what you need to know in order to organise an event;

  • How vital is it to utilise Wi-Fi connectivity for your event 

When using the Internet via Wi-Fi or hard-wired it is important that you ensure you have a reliable connection with enough bandwidth for your needs. As event organisers move forward with using technology at their conferences and do away with printed materials, unless the Wi-Fi at your chosen venue is dependable, you run the risks of a disaster on the day.

  • Include sufficient budget provision for Wi-Fi in your planning

This is usually an afterthought and not budgeted for or worse still not asked for sufficiently well enough in advance. Imagine organising everything, contracting and committing to expenditure to find that your venue is unable to supply what is needed or the only way is to bring in an outside supplier which costs an unexpected sum, throwing out your budget and cutting into your profit.

  • Keep informed

Consider advances in technology and what your delegates and clients will want and expect.  For example we are working on a large conference later this year whereby everyone will have a tablet with on-line access to the event details and delegates will be able to locate one another and network by using their tablets within the building. These are just some of the fantastic advances in Wi-Fi technology but I cannot stress enough how reliant it is on a robust and sufficiently powerful Wi-Fi system at the venue.

  • Do you have a mobile app for your event

Will the event be using a mobile app and if so what size is it?  Do users need to upload the app before the event or on-site and are there updates or downloads during the event

  • When should Wi-Fi use be planned?

Early planning is strongly recommended and encouraged by venues, many of whom offer discounts for early orders. This allows any potential issues to be discussed and worked through rather than encountering problems during the event.

We’ve come up with the following questions that you need to ask your venues….oh and just for interest we’ve included our answers!

Thank you to Etherlive and Eclipse Presentations for our continued partnership.  It is really positive that they are as involved in the educational process as much as the venues and our clients.

- 17 Aug 2012

2012 London Media Centre Press, Stress and Gummy Bears

2012 London Olympic Games a Sucess with the Major
Coordinating and overseeing 66 press conferences over the 2012 London Media Centre which we have been housing during the 2012 Olympic and Paralympic games has not quite stressed out and messed up my hair to the same extent as Boris above or either of the Catalonian performance artists from Osadia in the photo below taken just outside our Brasserie One restaurant.

2012 London Media Centre: Inside the fun
Perry with his new very British fans!

 It also has not left me craving gummy bears, but more about that later ‘I am after all, long in the Westminster tooth so to say’ and have dealt with very many Westminster press conferences during my time in and around local venues.

My most hectic time for press conferences is normally at election time. As we are so close to Parliament, have a division bell and are used to dealing with high profile, short notice press conferences on all things government, we tend to be very popular for these short bookings. BUT MPs would never put in a request for gummy bears.

In twitter lingo, the #2012LMC press conferences have been a bit different from government related press conferences.  Our two purpose built theatres have been permanently prepared for press conferences with the required links to the whole world provided by NorthOne and Ether Live. Our on-site team of technicians worked closely throughout with the LMC Press Desk to ensure that presentations were formatted correctly and ready by the required time. Both the Telford and Godfrey Mitchell theatres have therefore been kept in a permanent state of readiness allowing them to be brought into use at a moment’s notice. Just as well as there were so many tight turnarounds particularly towards the end of the Games when it reached a crescendo with 10 press conferences on the last Thursday alone.

The high profile VIPs I can recall off the top of my head in recent weeks were made up of a mixture from the sports and culinary worlds including Lennox Lewis, Michael Phelps, Jamie Oliver, Heston Blumenthal,  Marcus Wareing from the Berkeley, Paula Radcliffe and many more.  The list is too long to mention. Boris has been in and out of OGGSVenue that many times that I have lost count and barely noticed when I passed by Brasserie One and heard he was just munching away on Chef’s lunch of fish lasagne. I think and hope he really likes it here and his style was certainly very entertaining during the press conferences. We’ll always be more than happy to look after his bike in the usual way.

Here is a selection of some of my favourite recent press conference photos taken at the LMC.

Jamie Oliver with Square Meal at the 2012 London Media Centre

Jamie being interviewed by Ben McCormack from SquareMeal

The Magic Numbers with Visit Britain at the 2012 London Media CentreHeston at the 2012 London Media Centre


Heston demonstrating his culinary artistic or mad scientist skills with nitrogen cylinders and test tubes?

The Telford Theatre filling up and ready for
Jamie’s arrival via our discreet secret entrance for VIPs
2012 London Media Centre inside the Great Hall Jamie Oliver set-up inside the 2012 London Media Centre

The LMC reopens for the Paralympic Games and OGGS gets tidied  and ready to reopen for normal Westminster conferences and events on Monday, 17th September 2012.

- 10 Jul 2012

Wellcome Trust Welcomes OGGSVenue & Eclipse

Photo courtesy of  Wellcome Images

June saw Wellcome Trust return to OGGSVenue for their 3 day Pacific Health Summit after a successful meeting with us in 2010. Held annually in Seattle until 2009, the meeting was taken off-shore for the first time in 2010 when it came to London and the decision was taken to run the event away from Seattle in alternate years, to the best Westminster venue in London town of course!

Eclipse-Presentations, our audio-visual provider was also chosen again. Eclipse have been our in-house audio visual business partner with a permanent staff presence since 2006 and was re-appointed in the tender of the audio-visual contract in 2011 for another 5 years which I blogged about back in February 2011. You can read that blog post here.

Clients with large scale AV productions deal direct with the Eclipse Production side of the business rather than the team based at the venue who concentrate on our everyday business. This system has worked well for many years and clients that are used to dealing with a production company, get the full service needed to meet their needs. This can include written proposals and presentations where required where more than one company tender is required.

The Wellcome Trust used a set in our Great Hall for discussions over dinner on the first night and then later for conference sessions in the days following. Plenary sessions which took place in the Telford Theatre were linked via our internal hard wired network to our Smeaton Room which was used as an overflow room. All the main sessions were filmed.

The video below is a promotional clip of their work some of which is filmed at our venue.  The Great Hall always looks stunning for awards events.

Here is a little extract from the nice feedback we received from Susan Bassam of Wellcome Trust:
“We choose One Great George Street to hold our 2nd London Pacific Health Summit as the venue staff and AV team had been so helpful and professional during our first event in 2010.  We were able to use many of the rooms with a different set up in each one, and filmed all of the sessions.  The Eclipse AV team provided a great service and were flexible to all of our last minute requests, which helped to make the event a success.”
I am really looking forward to blogging about all things London Media Centre too but as you can imagine this very same subject is keeping me very busy right now so I’ll save that until next time. Just watch this space!